conference photography

Retouching Business Conference Photos

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Most business conference photos need editing to fix at least the colour and contrast. Hotel conference rooms with a mix of room lights, spotlights, and accent lights, can have an odd colour cast. There’s also too much contrast between the dark conference room and the stage lights and bright screens.

Photo retouching isn’t just for portraits. Retouching is almost always necessary for any picture that’s going to be used in a newsletter, an annual report, or any similar business publication, in print or online. Properly edited pictures always make your project look more professional.
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Pricing for Business Event Photography

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If you’re lucky, the conference that you’ve been hired to photograph will be held in a room with floor-to-ceiling windows and big skylights. The afternoon light will let you shoot at ISO 400 and a reasonable shutter speed.

A few months ago, I was asked to quote for a three-hour business event. So I quoted for a three-hour event.

Two days before the event, the event organizer said they needed me onsite 45 minutes sooner to do some early photos. They also wanted me to stay after the event so I could edit “one or two pictures” right away for their social media.

On event day, I arrived one hour before the start and, as requested, I was ready to go 45 minutes before the start. But the event was 45 minutes late getting started. It also ran 1-1/2 hours longer than planned. After the event they wanted some group photos. Then the “one or two pictures” that they needed right away became 16 images. What was originally supposed to be three hours onsite turned out to be more than 6-1/2 hours.
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Photography Speedometer

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Does a camera have a speedometer?

I received a request a few days ago to photograph a Toronto conference later this month. The event organizer said they expected the photographer to deliver a minimum of 125 pictures per hour. Huh?
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Photography By The Minute

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Someone emailed earlier this week to say they needed a photographer to cover a business workshop in Toronto. Seven guest speakers will each be giving a presentation and then there will be a panel discussion with all seven.

The event wanted pictures of just the panel discussion because it’ll be the only time that all seven speakers are onstage together. The panel discussion is expected to last an hour depending on how many questions are asked by the audience.

The event person said they needed “only a few” photos of each speaker, the overall stage and the audience. They asked for a quote for “just 15 minutes of your time.”

Where to begin?
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Professional Conference Photography

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A request came in this week for conference photography. This Toronto conference required the photographer to be onsite at an airport hotel for about 20 hours over two days. It seemed to be a routine event so I quoted my usual $1,800 per day or $3,600 for two days.

They turned me down. [Update: this conference, scheduled for late March, was cancelled due to the pandemic.]

I checked the hotel’s web site for the cost of its lowest priced coffee-break catering service for events ($18 per person). The conference web site showed that at least 245 people had registered. These numbers suggested that my $1,800 per day was about forty per cent the cost of a single coffee break ($4,400). Or to rephrase that, my two-day quote was $3,600 and the event’s estimated total cost for coffee and cookies was at least $17,000.
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Customer Photo Guidelines

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Another view-from-my-office photo taken during a tennis tournament, 11 August 2018. The approaching rain storm really did look like that. The sun (top-right-rear) was shining through the dark rain clouds.

British photographer Neil Turner wrote a post on his blog about customer expectations and customer-supplied photo guidelines.

Almost every commercial and PR client had a prepared guide that let you know what they wanted from a commissioned shoot and a few pointers of what they, or their end client, liked and didn’t like in their pictures. These ranged from really helpful pointers about what kind of clothing should be worn for portraits or whether or not images should have unfussy backgrounds through the obvious such as “images should be properly exposed” to the mildly bizarre “avoid any and all references to money”.

– Neil Turner

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Composition Wise and Whys

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There are many online photography tutorials offering technical tips and advice. Much of this information is simplistic and superficial.

For example, when doing a portrait, they’ll tell you not to have harsh shadows on the subject’s face. The problem with information like this is that it isn’t scalable. It’s more beneficial to have information that you can use in any type of photography no matter what your subject matter.

Why do people look at pictures and how do they look at pictures? If you can answer these two questions then you can scale this information across any type of photography.

This post is long but the concepts are simple. Spoiler alert: this isn’t really about photography but rather it’s about human nature and how we perceive things around us.
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