Toronto Conference Photography

A very long post with some suggestions for photographers planning on shooting business conferences, conventions and other similar corporate events. To save you time, there’s nothing here about cameras, lenses or how to take pictures.

Before the event

• Corporate events want a dependable, well-mannered, nicely dressed photographer who can produce decent pictures. They don’t want a photographer who produces wildly artistic images, always tilts their camera at a 45° angle or who can’t expose properly.

You have to know what the “bread and butter” pictures are and how to get them. Sure, go ahead and include some creative pictures but always make sure you have the expected pictures.

 

• You are *not* the most important person at the event. The food person carrying the tray of chicken skewers is more important and more popular than you. The people who paid hundreds of dollars to attend the conference are more important than you.
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Next-day photo delivery

“And we need the pictures delivered the next day!!!”

Sometimes an event such as a business conference will want finished pictures delivered the day after the event. Certainly it’s no problem to deliver a handful of images the same or following day if the event needs them for a press release or its social media. But when a day-long event expects hundreds of pictures to be delivered the next day, or even the next morning, then there’s going to be a problem.

Let’s do some simple arithmetic. If you’re expecting 100 finished pictures and the photographer spends a minimal five minutes per image then that’s 500 minutes, just over eight hours, of non-stop work. If you’re expecting 200 or 300 photos then that can easily amount to at least two or three days of work.
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The Photographer Kings

Two decades ago in a television documentary, legendary US photographer Richard Avedon said:

Images are fast replacing words as our primary language. They define our ideas of beauty, truth and history. In our age, the photographer, not the philosopher, is king.

Today the Internet is the dominant means of communication and images are the most effective, most powerful, most universal language. People don’t read, they look.

What does this mean for you and your business?

If you’re not using photography to market your business then you’re not worth looking at, you’re not part of the conversation, you’re pretty much invisible.
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Photography value and quality

When hiring a business portrait photographer or other corporate photographer, you might be tempted to shop by price. You may think that the lowest price means the best value.

With some tangible products, the lowest price can be the best value. But this doesn’t apply with services like photography and especially not when quality matters.

What’s the difference between value and quality?

Value: Usefulness or importance.

Quality: How good or bad something is. A degree of excellence.

Ideally a photograph has both high value and high quality but that’s not always the case. For example, a poorly exposed, out-of-focus family photo can be very valuable to you.
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The (F)utility of Low Prices

Photographers, how much would you charge to deliver 24 business headshots, 12 full-length environmental portraits and 4 environmental group shots?

Well, a Toronto photographer quoted $800 for this recent corporate job. This works out to $20 per delivered picture. The corporate client turned down this quote because even they knew the low price was ridiculous.

Photographers who try to discount or lowball their way into a job only hurt themselves. It’s been shown that customers are not fooled by bottom-end prices. So why do some photographers keep doing it?
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Product Photography Standards

Many commercial photographers do product photography and it’s usually done on a white background. This style of product photography is very common. Web sites, catalogs, newspaper ads, brochures and billboards all frequently use “product-on-white”.

A white background is popular because: it reproduces easily and consistently in any medium; it doesn’t distract from the product nor cause any colour cast; it won’t go out of style; it’s easy to drop out or overlay with text; it’s easy to merge multiple product photos together. White is simply the most versatile product background.

Crazily enough, in 2014, Amazon was granted a US patent for product-on-white photography. This caused quite an uproar. Tens of thousands of photographers petitioned the US Patent Office to cancel the patent. But photographers can still shoot products on a white background. Amazon’s patented technique is somewhat specific in nature and it’s also unenforceable.
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Accounting for yourself

If you haven’t learned this by now, you must have organized records for your business and these records must be kept for at least six years.

Here’s a brief, alphabetical list of software for accounting, small business management, estimating and invoicing that may be of help to photographers. Some of these are expensive and some are free.

Acclux
Blinkbid
Fotobiz and Fotoquote
Freshbooks
Light Blue
Minutiae
Quickbooks
Studio Cloud
Studio Plus
Tave
Wave
Xero
17 Hats
Zoho Books

 

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